Vendor Terms and Information


Registration and Payment

  • No booth purchased will be approved without a registration e-mail, see link below.
  • Every attempt will be made to honor booth requests, but no guarantees will be given.
  • Cancellations for full refunds will be accepted in writing until March 1, 2021.  No refunds will be issued after this date!  No refunds will be given for inclement weather.  Please plan accordingly!

Vendor Terms and Tear-Down Requirements

  • All vendor booths/exhibitor tables must be manned at all times during show hours.
  • All tables/booths must contain paranormal, metaphysical, horror or pop-culture items, or themes.  Exceptions at the discretion of SRS Paranormal LLC.
  • All vendors are expected to observe and honor the designated setup and tear down times posted.
  • Vendors may not hang large banners, signs, or promotional items in any areas of the convention except within their own vendor area.
  • Vendors agree to maintain booths until end-of-show.  Any vendor who breaks down prior to end-of show will be fined $50 per table, to be paid before future table sales are approved.
  •  No space can be completely guaranteed.  Any funds paid by vendors/exhibitors will be refunded if we are not able to approve your registration. 
  • Electricity can only be purchased directly through Harrah's Cherokee Center-Asheville.  You will receive an email prior to the event with purchase details for both electric and WiFi service.  You may also purchase these services at the HeXpo on arrival, but if you pre-purchase, it will be at a lower rate.
  • The Following Items are strictly prohibited: No bootleg (DVDs), weapons (lethal or non-lethal), pornographic, illegal, stolen or copyright infringed merchandise please.  Violation of this may result in a vendor being asked to leave, and there will be no refunds of vendor booth purchase.  SRS Paranormal LLC  reserves the right to decide what is appropriate/ inappropriate material at the HeXpo or any SRS Paranormal LLC event. 
  • Every vendor is responsible for all Federal, State, and Local taxes required by law to be owed, based on your individual dealings during the event.
  • TABLES ARE SOLD ON A FIRST-COME, FIRST SERVED BASIS!  Placement is not guaranteed, as it sometimes becomes necessary to move booths and tables based on a variety of factors.
  • No raffles or other games of chance, unless approved by SRS Paranormal LLC in advance.
  • Absolutely no solicitation of patrons' contact information unless approved by SRS Paranormal LLC.
  • SRS Paranormal LLC reserves the right to remove any vendor who violates this or any other rule stated here without recourse or refund.

Failure to abide by any of the above may result in forfeiture of any and all deposits, possible removal from the HeXpo, and the ability to participate in future events.  By purchasing vendor space, you agree to all the conditions, notices, and restrictions and agree to abide by them.  In consideration of being permitted to take part in the HeXpo, you agree to release, absolve, indemnify, hold harmless and waive all claims against the Harrah's Cherokee Center-Asheville, The City of Asheville, SRS Paranormal LLC, and/or The HeXpo staff, volunteers, or employees for any losses or injuries of any kind whatsoever arising out of participation in the 2020 HeXpo, The Gathering. 

SRS Paranormal LLC  operates on a policy of providing entertainment to all people regardless of social or economic status, and will not discriminate on the basis of race, color, ethnic origin, national origin, creed, religion, political belief, sex, sexual orientation, sexual identity, perceived or actual gender, gender expression, marital status, age, veteran status, or physical, or mental disability.  By joining The HeXpo as a vendor you agree to share the same spirit of acceptance, diversity, and respect  to all event-goers, HeXpo members, volunteers, SRS Paranormal LLC and any other person involved with HeXpo, The Gathering. 


Vendor Booth Purchase and Registration Links


Click here to select your vendor package.  YOU MUST COMPLETE A REGISTRATION FORM


You must complete this form prior to purchasing a vendor package.